Without prejudice mediation correspondence: pseudonymise before internal review – UK GDPR-compliant anonymisation
Without prejudice correspondence — including Calderbank offers and mediation position statements — is inadmissible in proceedings but contains personal data about parties, witnesses, and third parties; anonym.legal pseudonymises non-party identifiers in draft without-prejudice documents so teams can review settlement proposals internally without unnecessary data exposure.
When this applies
Applies when a solicitor is preparing or reviewing without-prejudice save as to costs correspondence, Calderbank offers, or mediation position statements that reference third-party personal data.
How anonym.legal handles it
- Upload draft without-prejudice correspondence or position statement in DOCX or PDF.
- Configure the party-names allow-list to retain your client's and opponent's names in clear.
- anonym.legal pseudonymises third-party names and other personal identifiers in the document.
- Settlement figures, legal arguments, and without-prejudice headings are preserved in full.
- A reversible mapping is stored with EU data residency.
- Re-identify when finalising correspondence for despatch to the opposing party or mediator.
What you provide
- Draft without-prejudice letter or Calderbank offer (DOCX or PDF)
- Mediation position statement (optional)
- Party-names allow-list
Limitations & cautions
- anonym.legal does not review or advise on whether correspondence is properly marked 'without prejudice' or 'without prejudice save as to costs'.
- The without-prejudice privilege of correspondence is a legal question — whether privilege applies is for the solicitor to determine.
FAQ
What is a Calderbank offer?
A Calderbank offer is a without-prejudice save as to costs offer to settle, taking its name from the case Calderbank v Calderbank. It can be brought to the court's attention on the question of costs after judgment, notwithstanding its without-prejudice status.
Can mediators receive the pseudonymised version?
You may share a pseudonymised position statement with the mediator for internal advance review. The mediator will typically need a full-name version for the mediation itself.
Does processing without-prejudice correspondence affect privilege?
anonym.legal processes your document offline using EU data residency. We do not advise on privilege — that is a matter for your solicitor. Processing does not in itself affect the without-prejudice status of the document.
Related tasks
- Tomlin Order and settlement agreement: pseudonymise before circulation
- Pre-Action Protocol correspondence: pseudonymise before letter before action review
- Costs Schedule (N260): pseudonymise fee-earner and client details before submission
- Particulars of Claim: pseudonymise third-party identifiers before drafting review